BAYSIDE PROPERTY GUARDIANS

GUARDIAN INCIDENT REPORT

(Operational & Legal Record)

​

1. INCIDENT DETAILS

Report Number: __________________________
Date of Incident: __________________________
Time Incident Observed: __________________________
Property Address: __________________________________________

Guardian Name: __________________________________________
Shift Start Time: __________________________
Shift End Time: __________________________

2. INCIDENT TYPE (Tick all that apply)

☐ Suspicious behaviour
☐ Intruder observed
☐ Property damage
☐ Alarm response
☐ Plumbing emergency
☐ Electrical emergency
☐ Hazard / safety risk
☐ Emergency services attended
☐ Other: ____________________________________

​

3. INITIAL OBSERVATION (FACTUAL ONLY)

Describe what was personally seen or heard.

(Important: Use objective language. Do NOT include opinions or assumptions.)

Example:
“Male approx. 180cm wearing dark clothing observed near side gate at 23:14 moving east.”

Observation:

​

4. LOCATION & CONDITIONS

Lighting conditions: ☐ Good ☐ Moderate ☐ Poor
 

Weather conditions: __________________________________________

 

Location of incident on property (front / rear / side / street):

5. DESCRIPTION OF PERSON(S) OR VEHICLE (IF APPLICABLE)

Person(s):

Gender (if known): __________________________

Approx. age: __________________________

Clothing: __________________________

Height/build: __________________________

Vehicle Details (if observed):

Make/model: __________________________

Colour: __________________________

Registration (if known): __________________________

Direction of travel: __________________________

6. ACTIONS TAKEN BY GUARDIAN

Tick all that apply:

☐ Maintained safe distance
☐ Did NOT engage or confront
☐ Contacted supervisor
☐ Contacted emergency services (000)
☐ Observed from safe location
☐ Updated ServiceM8 notes
☐ Photographs taken
☐ Client notified

Details of actions taken:

7. EMERGENCY SERVICES / THIRD PARTIES

Police contacted? ☐ Yes ☐ No
Time contacted: __________________________

Attending officer name / badge (if known):

Other parties contacted (trades, client, manager):

8. OUTCOME

☐ Situation resolved
☐ Police attended
☐ Issue escalated to supervisor
☐ Follow-up required
☐ Ongoing monitoring required

Additional notes:

9. PHOTO / EVIDENCE RECORD

☐ Photos uploaded to ServiceM8
☐ CCTV reference noted
☐ No evidence available

10. GUARDIAN DECLARATION

I confirm that this report is accurate to the best of my knowledge and contains factual observations only.

I understand this document may be used in insurance, legal, or law enforcement matters.

Guardian Name: __________________________

Signature: __________________________

Date: __________________________

11. SUPERVISOR REVIEW

Reviewed by: __________________________
Date: __________________________

Comments / Follow-Up Required: